Terms and Conditions for visitors of the World Conference website and webshop, and for Visitors of the annual World Conference for Inspection & Maintenance Robotics

I. WEBSITE AND WEBSHOP
The event website and webshop of the annual World Conference for Inspection and Maintenance Robotics (hereafter “Conference”) is operated by Stichting SPRINT Robotics Collaborative (hereafter “SPRINT Robotics”). Throughout the site, the terms “we,” “us,” and “our” refer to SPRINT Robotics. SPRINT Robotics offers this event website, including all information, tools, and services available from this site to you, the user (also referred to as the “Visitor”), conditioned upon your acceptance of all terms, conditions, policies, and notices stated here.

By visiting our website and/or purchasing products from us, you engage in our service and agree to be bound by these Terms and Conditions. These Terms and Conditions apply to all users of the website and all event attendees (including sponsors, speakers, and exhibitors), such as browsers, vendors, customers, merchants, and content contributors.

Any new features or tools added to the store are also subject to these Terms and Conditions. We reserve the right to update, change, or replace any part of these Terms and Conditions by posting updates on our website. It is your responsibility to check for changes. Continued use of the website after updates constitutes acceptance of those changes.

Our store is hosted on Shopify Inc., which provides the online e-commerce platform for selling our products and services.

A. DATA
You agree that your email address may be used for communication regarding the annual SPRINT Robotics World Conference and future events.

SPRINT Robotics operates under the European General Data Protection Regulation (GDPR). We process personal data solely for event registration and attendance-related updates (e.g., event details, mobile application notifications). Payments are processed by Shopify; SPRINT Robotics does not receive or store credit card details. Shopify does not share your credit or debit card details with third parties.

Any personal data you provide will be processed with appropriate care. SPRINT Robotics may amend these Terms and Conditions periodically, and updated versions take effect upon being posted on the website. The amended Terms and Conditions apply to any purchases made after that date.

These Terms and Conditions take effect upon order acceptance and supersede any prior agreements, whether oral or written. We advise you to print and retain a copy for reference. If any term is deemed invalid or unenforceable, it will be struck out while the remaining terms continue to apply.

B. ONLINE SHOP TERMS
By visiting our site and/or purchasing products from us, you confirm that you are at least the age of majority in your state or province of residence, or that you have given consent for any minor dependents to use this site.

You may not use our products for illegal or unauthorized purposes, nor violate any applicable laws (including copyright laws) while using the service. You must not transmit worms, viruses, or destructive code. A breach of these Terms and Conditions may result in immediate termination of services. We reserve the right to refuse service to anyone at any time for any reason. Your content (excluding credit card information) may be transferred unencrypted over various networks. Credit card information is always encrypted during transmission. You agree not to reproduce, duplicate, copy, sell, resell, or exploit any portion of the service without express written permission.

C. ACCURACY, COMPLETENESS, AND TIMELINESS OF INFORMATION
The information provided on this site is for general informational purposes only and is not guaranteed to be accurate, complete, or current. We disclaim all liability for any reliance placed on the content and any resulting consequences. Your use of the site is at your own risk. We reserve the right to modify, update, or remove site content at any time without obligation to provide notice or updates. It is your responsibility to review any changes. Additionally, we may revise these Terms and Conditions at our sole discretion, and continued use of the site constitutes acceptance of any modifications.

D. MODIFICATIONS TO SERVICE AND PRICES
Prices are subject to change without notice. We reserve the right to modify or discontinue the service (or any part thereof) without notice. We shall not be liable for modifications, price changes, suspensions, or discontinuation of services.

E. PRODUCTS OR SERVICES
We reserve the right to limit sales to any person, geographic region, or jurisdiction on a case-by-case basis. Product descriptions and pricing may change at any time without notice. We do not guarantee that products, services, or information will meet expectations or that errors will be corrected.

F. ACCURACY OF BILLING AND ACCOUNT INFORMATION
We may limit or cancel orders at our discretion, including those placed under the same customer account, credit card, or billing/shipping address. In such cases, we will attempt to notify you using the provided contact details. Orders deemed to be placed by resellers or distributors may be restricted. You agree to provide current, complete, and accurate purchase and account information, updating details as needed.

G. RETURN POLICY
All purchases are non-refundable. Conference and Exhibition Passes may be transferred to another company representative upon agreement with the SPRINT Robotics Conference Team. Contact conference@sprintrobotics.org for assistance.

H. OPTIONAL TOOLS
We provide access to third-party tools “as is” and “as available,” without warranties or liability. Use of optional tools is at your own risk.

I. THIRD-PARTY LINKS
Our site may contain links to third-party websites. We are not responsible for evaluating their content or accuracy and disclaim any liability related to third-party materials, products, or services.

J. ERRORS, INACCURACIES, AND OMISSIONS
We reserve the right to correct errors, inaccuracies, or omissions and to modify or cancel orders if any information is inaccurate at any time without prior notice.

K. PROHIBITED USES
You are prohibited from using this site or its content for unlawful purposes, harassment, fraud, malware distribution, spamming, or security interference. We reserve the right to terminate use for any violations.

L. DISCLAIMER OF WARRANTIES; LIMITATION OF LIABILITY
We do not guarantee uninterrupted, secure, or error-free service. Use of our service is at your own risk. We are not liable for any damages arising from service use, except as required by law.

M. INDEMNIFICATION
You agree to indemnify SPRINT Robotics and its affiliates against claims arising from your breach of these Terms and Conditions or violation of any laws or third-party rights.

N. SEVERABILITY
If any provision of these Terms and Conditions is deemed unlawful, void, or unenforceable, it will be severed without affecting the validity of the remaining provisions.

O. TERMINATION
These Terms and Conditions remain in effect unless terminated by you or us. We may terminate this agreement if you fail to comply with its terms.

P. ENTIRE AGREEMENT
These Terms and Conditions constitute the entire agreement between you and us, superseding prior agreements. Any ambiguities shall not be construed against the drafting party.

Q. LIABILITY
SPRINT Robotics disclaims all warranties and liabilities related to website content, errors, or service purchases. Liability for indirect or consequential damages is excluded to the fullest extent permitted by law.

R. USE OF PERSONAL INFORMATION
For the purpose of enhancing your experience at the event, your details may be passed on to online networking services including the SPRINT Robotics mobile event app. This will in some cases enable you to communicate with other attendees during the event.

II. VISITORS OF THE WORLD CONFERENCE

A. CONFERENCE VENUE RULES & REGULATIONS
If you agree with these Terms & Conditions, you also agree with the Terms & Conditions of the Conference Venue.

B. PHOTOGRAPHY
As a Visitor, you may take photographs for your own private use. No commercial photography, filming or recording of any part of the event is allowed without SPRINT Robotics’ prior written consent. For the avoidance of doubt, you may not video, film, transmit or other SPRINT Robotics record (including audio recordings) any seminar, session, exhibit or attendee without the prior written consent of SPRINT Robotics. All photographic rights are reserved by SPRINT Robotics.
SPRINT Robotics may at its sole discretion arrange for photographs and/or video and/or sound recordings to be made at or in connection with the event.

C. CODE OF CONDUCT
SPRINT Robotics is committed to providing a safe and respectful environment at all events. Participants are expected to uphold appropriate standards of behavior and avoid any conduct that may be harmful or disruptive to others.
Harassment of any kind will not be tolerated. This includes offensive or unwelcome behavior based on ethnicity, religion, disability, physical appearance, gender, or sexual orientation. Intimidation, stalking, unwelcome attention, offensive gestures or comments, inappropriate physical contact, and deliberate disruption of talks or events are also considered unacceptable.
Participants who are asked to stop inappropriate behavior must comply immediately. Failure to do so may result in removal from the event and potential exclusion from future SPRINT Robotics events. In the case of SPRINT Robotics employees, disciplinary action may be taken as deemed appropriate.
Anyone who experiences or witnesses misconduct is encouraged to report it to SPRINT Robotics staff. While individuals are not required to confront a harasser directly, reporting the behavior allows SPRINT Robotics to investigate and take necessary action. If a participant is in immediate danger, hotel security or local law enforcement should be contacted before notifying SPRINT Robotics. SPRINT Robotics reserves the sole discretion to determine appropriate actions in response to violations of this policy. By attending a SPRINT Robotics event, participants agree to comply with this Code of Conduct.

D. LIABILITY AT THE VENUE

1. 1. The Visitor assumes full responsibility for any damages caused by themselves or their representatives. The Visitor must report all damages immediately to SPRINT Robotics and the Conference Venue. In no event shall SPRINT Robotics, its directors, officers, employees, or agents, be liable for consequential, incidental, special, punitive, exemplary, or indirect damages, including but not limited to lost profits, anticipated savings, or third-party claims. The liability is capped at the amount paid out by the insurance company.
   2. The Visitor agrees not to hold the Conference Venue and/or SPRINT Robotics accountable for any claims or damages incurred during the conference or associated events.
   3. SPRINT Robotics and the Conference Venue are not responsible for the loss or damage of merchandise, equipment, or valuables of the Visitor left at the venue before, during, or after the event. Visitors are advised to insure valuable items.

E. POSTPONEMENT
In the event of postponement, SPRINT Robotics will not be liable for any costs or damages incurred by the Visitor (e.g., travel or accommodation expenses). Exhibitor and Sponsor Packages and related services are non-refundable but transferable to the new event dates of SPRINT Robotics World Conference. 

F. OTHER REQUIREMENTS

1. 1. The Visitor agrees to fully comply with all applicable intellectual property laws, regulations, ordinances, rules, and requirements, including but not limited to those of the relevant province, foreign jurisdictions, local municipalities, the European Union, and any other applicable regulatory authority, with respect to any Event held at the Conference Venue. The Visitor shall ensure that its activities at the Conference Venue do not infringe upon the intellectual property rights or any other proprietary rights of third parties. This includes, without limitation, securing the necessary licenses, permissions, or approvals for the use of musical works, copyrighted materials, and other intellectual property that may be protected by the rights of others.
   2. The Visitor acknowledges that the specified rent does not include any copyright, royalty, or intellectual property fees owed to third parties. The Visitor shall bear full responsibility for the reporting, payment, and remittance of such fees to the appropriate licensing bodies, and shall indemnify, defend, and hold harmless SPRINT Robotics, its affiliates, officers, employees, and agents from any and all claims, damages, liabilities, costs, and expenses arising from the Visitor’s failure to comply with these obligations.
   3. SPRINT Robotics shall not be held liable for any infringement of intellectual property rights, or any claims, actions, or consequences related to the Visitor’s use of intellectual property at the Conference Venue.

G. NON-REFUND POLICY
All purchases of Sponsor packages and Exhibitor packages and all passes are non-refundable in their entirety. If the Conference is postponed, Exhibitor spaces, booths and all passes that have already been purchased will be transferable to the new dates of the SPRINT Robotics annual World Conference.

H. APPLICABLE LAW
Dutch law is applicable for all possible disputes and/or claims between SPRINT Robotics and the Visitor. Any dispute or difference arising out of relating to or in connection with any Provision of this Agreement shall be settled by the SPRINT Robotics and the Visitor amicably by negotiations. If such negotiations fail, any such dispute or difference shall be finally settled by the competent judge in Amsterdam, the Netherlands.